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<p class="MsoNormal"><a name="_MailEndCompose"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Sharon,<o:p></o:p></span></a></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hillsdale Community Library is a PA 164 as well and in regards to everything finance, I handle the first admin type half and then the actual finance department
handles all of the bank end of things. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Our budget is set by myself in steps from Feb-April and then my board and I confer at our annual meeting, also in April. There is public comment available at
our library board meeting. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">After the library and finance confirm everything in April, the finance dept. prepares a presentation pie chart breakdown for our city council. The director has
to then confirm and defend if necessary the budget in front of city council. Council can ask questions if necessary. During public comment people could ask questions as well. However if a public comment question is directed at me, I address it at the next
library board meeting as an official response. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Each departments budget has to go to council to be verified and reviewed as they are our additional governing board. Then after that presentation, it isn’t actually
accepted/approved as the next FY budget until a May meeting. Between councils April meeting and the May meeting, changes CAN be made but only by budget amendments via council. Luckily one of our board members is a council member as well and can handle those
essentially on my behalf. I don’t think our council here would make amendments without our knowledge/request. I would hope they know that’s a risky choice to do! It would show up on our monthly financial reports with which could garner backlash from us and
our loving patrons. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Last bit I wanted to say is that our budget is the smallest in the city, and in a sense our revenues and expenditures aren’t alarming/eye raising. We receive
our yearly taxes, state aid, and monies from in house fees which isn’t netting a huge amount more than our expenditures. Could council make adjustments? Sure. But we do get the money anyway and we have no outstanding debt or loans to consider. I would assume
our council here just has larger fish to fry.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hopefully any of this made sense, but feel free to reach out if you have any more questions!
</span><span style="font-size:11.0pt;font-family:Wingdings;color:#1F497D">J</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:22.0pt;font-family:"Freestyle Script";color:#1F497D">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><img width="319" height="129" id="Picture_x0020_1" src="cid:image001.png@01DAECB9.66DB8BA0"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Michlib-l [mailto:michlib-l-bounces@mcls.org]
<b>On Behalf Of </b>Sharon Crotser-Toy via Michlib-l<br>
<b>Sent:</b> Monday, August 12, 2024 12:24 PM<br>
<b>To:</b> michlib-l@mcls.org<br>
<b>Subject:</b> [Michlib-l] Budget Approval Process<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black">Greetings, all!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black">We are a PA 164 city library. As a branch of city government, is public notification/comment a required piece of our budget approval process? We've done this in the past but the
process is so much more under the control of the city, changes are sometimes made after our board has approved the library's budget. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black">Can anyone shed more light on the process, how it is handled by your library and municipality if you are a city library?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black">Any help will be greatly appreciated, as well as your time to offer it!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black">Sharon<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Lucida Handwriting";color:black">Sharon CrotserToy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Director<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#3B204D">St. Ignace Public Library</span></b><span style="font-family:"Calibri",sans-serif;color:#3B204D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">110 West Spruce Street<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">St. Ignace, MI 49781<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">(906) 643-8318<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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