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<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Job Title: Accounting & Payroll Specialist <o:p>
</o:p></b></p>
<p class="MsoNormal"><b>Department: Administration<o:p></o:p></b></p>
<p class="MsoNormal"><b>Supervisor: Library Director<o:p></o:p></b></p>
<p class="MsoNormal"><b>Salary Scale: Library Specialist 2 ($49,504 - $64,002)<o:p></o:p></b></p>
<p class="MsoNormal"><b>FSLA Status: Non-Exempt<o:p></o:p></b></p>
<p class="MsoNormal"><b>Deadline: May 7, 2021<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Summary<o:p></o:p></b></p>
<p class="MsoNormal">To work under the direction of the Library Director to operate the Library’s payroll and accounts payable systems and track investments. Work with the Director to plan, coordinate and implement the financial service functions of the library
system, within the policies and guidelines of the Library Board, Hoyt Trust and Saginaw Public Libraries Foundation Board.<o:p></o:p></p>
<p class="MsoNormal"><b>Essential/Primary Duties & Responsibilities <o:p></o:p></b></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Responsible for entire payroll process, including preparation and maintenance of payroll files and records<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Prepares and submits reports and payments for retirement, taxes and other payroll withholdings as required<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Prepares annual wage and benefit statements<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Responsible for maintaining open enrollment, flexible spending and insurance billings<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Prepares quarterly, year-end and fiscal year-end payroll reports including 941 reports, annual W-3’s and other reports as required<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Responds to questions from lending institutions, etc. for payroll related information<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Inputs cash receipt information on accounting software<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Monitors cash flow<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Reconciles investment accounts<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Responsible for planning, implementing and tracking investments for PLOS, Hoyt Trust and Foundation<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Prepares all accounts payable disbursements and related reports on accounting software<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Present check registers and highlight anomalies at Library Board meetings are required<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Maintain vendor file on accounting software <o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Assist in annual pre-audit and audit<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Close AP module at year end and balance to liabilities as shown on balance sheets for PLOS, Zauel, Hoyt Trust and Library Foundation<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Works closely with other staff to ensure departmental accuracy and efficiency through crosschecking system of entire financial department<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Develops and monitors regular and special project budgets including necessary accounting functions and financial research in collaboration with other financial staff<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Works with other staff on current and long-term library financial planning<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Inputs annual budget amounts to spreadsheet, prepares and maintains budget notebook<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Prepares E-rate documentation for submission to federal government for funding<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Attend Library Board meetings as required.<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Other duties as assigned<o:p></o:p></p>
<p class="MsoNormal"><b>Supervisory Responsibilities<o:p></o:p></b></p>
<p class="MsoNormal">This position has no supervisory responsibilities.<o:p></o:p></p>
<p class="MsoNormal"><b>Qualification Requirements <o:p></o:p></b></p>
<p class="MsoNormal">To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability necessary. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.<o:p></o:p></p>
<p class="MsoNormal"><b>Education and/or Experience <o:p></o:p></b></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Bachelor’s degree with additional training in accounting and business systems is essential<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Experience with payroll and financial systems including familiarity with Fund Balance software is highly desirable<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Background in and knowledge of payroll-related laws helpful<o:p></o:p></p>
<p class="MsoNormal"><b>Language Skills <o:p></o:p></b></p>
<p class="MsoNormal">Excellent written and verbal communication skills are a must.<o:p></o:p></p>
<p class="MsoNormal"><b>Mathematical Skills <o:p></o:p></b></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Above average accounting and mathematical capabilities required<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Must be able to prepare and work within approved budgets<o:p></o:p></p>
<p class="MsoNormal"><b>Reasoning Ability<o:p></o:p></b></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to define problems, collect data, establish facts and draw valid conclusions<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Apply common sense understanding in order to carry out instructions furnished in written, oral or diagram form<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Must be tactful and maintain confidentiality<o:p></o:p></p>
<p class="MsoNormal"><b>Computer Skills<o:p></o:p></b></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l5 level1 lfo5">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Knowledge of computer technology and proficiency with computer applications required<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l5 level1 lfo5">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Knowledge of accounting and payroll software particularly FundBalance<o:p></o:p></p>
<p class="MsoNormal"><b>Certificates, Licenses, Registrations <o:p></o:p></b></p>
<p class="MsoNormal">None required. Employee is encouraged to pursue additional training and certifications.<o:p></o:p></p>
<p class="MsoNormal"><b>Other Skills and Abilities <o:p></o:p></b></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l4 level1 lfo6">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Demonstrated success in planning, analysis, innovation, management of multiple projects and consensus building<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l4 level1 lfo6">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to maintain courteous and effective relationships with staff, public and the Library Board<o:p></o:p></p>
<p class="MsoNormal"><b>Other Qualifications <o:p></o:p></b></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l7 level1 lfo7">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to work flexibly and creatively in a rapidly changing environment<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l7 level1 lfo7">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Must be eager to explore and implement creative ways to enhance traditional and new library services<o:p></o:p></p>
<p class="MsoNormal"><b>Physical Demands<o:p></o:p></b></p>
<p class="MsoNormal">The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.<o:p></o:p></p>
<p class="MsoNormal">While performing the duties of this job the employee is required to sit, stand, walk, stoop, bend, climb and reach with hands and arms. The employee is regularly required to use hands and fingers to handle, feel and type. Employee must
see, hear and speak. Frequently the employee is required to lift and/or move 30 pounds or more. Specific vision requirements include: close, distance, color and peripheral vision, as well as, depth, perception and the ability to focus.<o:p></o:p></p>
<p class="MsoNormal"><b>Work Environment <o:p></o:p></b></p>
<p class="MsoNormal">The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.<o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l6 level1 lfo8">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Noise level is usually low <o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l6 level1 lfo8">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Frequent exposure to books and other materials with mold, mildew and dust<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l6 level1 lfo8">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>May require travel to other library locations, job sites, workshops, seminars and library events<o:p></o:p></p>
<p><strong><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Application Process</span></strong><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">DEADLINE: May 7, 2021<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The Public Libraries of Saginaw employment application may be found on the Library's website at https://www.saginawlibrary.org/about/employment-volunteer-opportunities<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please send your cover letter, resume and completed library application to Maria McCarville at mmccarville@saginawlibrary.org.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Bahnschrift",sans-serif">Maria McCarville, MBA MILS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Bahnschrift",sans-serif">Director <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Bahnschrift",sans-serif">Public Libraries of Saginaw<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Bahnschrift",sans-serif">505 Janes Avenue
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Bahnschrift",sans-serif">Saginaw, MI 48607<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Bahnschrift",sans-serif">989.755.9820<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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