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Thank you to everyone who sent me your solutions.
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We've gone the route of an independent contractor, who so far, has done an amazing job.
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We are a Class 3 with an annual budget around $500,000, and we have had a part time "facilities manager" on staff who handles janitorial work and routine maintenance and repair, plus lawn care and snow shoveling. We had a retiree in the position for the last ten years, and he was earning $14 per hour with no benefits other than some PTO. He worked 25 hours a week. At about $18,000 for the year in payroll expense for him, that's $1500 a month. No idea what a commercial cleaning service would charge us, but the lawn care and building maintenance makes it worth it.
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I'm currently interviewing for his replacement and discovering that he might well be irreplaceable, but I haven't given up hope yet. It has really been quite a luxury to have someone come in every morning to clean and make sure the sidewalk is clear, to keep the building in good working order, and to be around to troubleshoot HVAC issues and whatnot.
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We have our own Library Cleaner. She works 5 days per week for 4 hours in the morning before we open. (We have an 18,000 square foot building.) She will sometimes come in on the weekends to work on special projects, but generally works, 20-22 hours per week. Our starting wage is $13.31 per hour. We offer benefits for part time people who work more than 20 hours per week, so she does have health insurance (We pay 60% of the premium, she pays 40%.) She also earns paid time off at a rate of 8 hours for every 100 hours worked.
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We have worked with both janitorial services and had our own employees. We have found it is less expensive to have our own employee and we have more control over what their routines have been. Our current cleaner previously worked at cleaning a factory and she is overjoyed by how much easier it is to keep the library clean. She is also happy to have a group of people who chat with her and treat her like a member of a team rather than working completely on her own.
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We have handled it a variety of ways over the years. When we were a small building, we had two staff members that alternated the cleaning on the weekends and received a flat rate of $50 on their paychecks. We then hired a local cleaning person, and the pay was $75 for the weekly cleaning. A couple of years ago, after our latest expansion, we switched to a commercial cleaning company. They come in each Friday and receive $135 each week. Quite honestly, we had much better luck when it was a local person. They took more time and more pride in their work.
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I gave up on various cleaning companies. They promise to do everything, but have minimum paid always changing workers and after a month, the quality goes down. I have an individual who cleans for us -- he is not insured or bonded but checked with our insurance company and he is covered through them. I don't have a bill in front of me, so I'm not sure what his hourly rates are. Even though our library is closed to the public, we stepped up our cleaning from 2X a week to 3X. His bill for January was $625. We budget 10k yearly for cleaning. He is a contract employee and we 1099 him at the end of the year. I will say I'm happier with him than any company.
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We are a class IV library, we have a part-time person who comes in 5 days a week. We pay him $13 an hour.
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I would be interested in a summary of the responses you get. Thanks.
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We are a class 5 library, but with a very small space (6,500 sq.ft.). The City's DPS currently provides our janitorial service. However, they recently decided to charge us for that service at much more than we think reasonable. We may soon be looking for other options.
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We have a full-time employee who is responsible for the building (27,000 sf) and the grounds.
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The Oscoda County Library is a class III library and we contract janitorial services out. We put out for bids three years ago and hired a company out of Grayling, Michigan. The clean once a week for us, and if we need Covid cleaning they are trained and can do that for us.
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Garret the owner of Shine has a software program he uses to calculate the cost for cleaning and has been very open, honest and direct about that. We pay $335 a month and our building is a little over 5,000 sq ft.
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I will say that if we have an event and need clean up after it my staff do that. I have had Shine in twice to do COVID cleaning once at the main library and once at our branch (they normally do not clean there). The cost has ben $135 both times.
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<br>For many years we paid someone an hourly wage to come in and clean. Didn’t work out real well.
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Now we use a local small cleaning company. They charge us $75 each week to come in and clean the whole building. It boils down to she just quickly vacuums, empties trash , wipes a few things off and puts toilet bowl cleaner in the toilets. She doesn’t really do any “deep” cleaning or do windows. I think we are lucky if she mops the bathroom floors once in a great while. Then she comes in one week night and empties the trash and vacuums for $25. So a total of $100 each week.
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It seems to be really hard to find a dependable cleaning person or company who you trust. Staff are required to vacuum the entrance ways every night before we close. Good luck.
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We're a class 4 library that borders Detroit. We have a custodian on staff who cleans 3 hours in the morning before we open to the public. We pay her $11/hour.
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We are a class 3 library and have had the same issue with our cleaning company.
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After reviewing multiple bids, we have decided to hire a building caretaker to handle the light cleaning. At this time, the position is 6 hours a week (2, three-hour shifts) and we pay $13 an hour. Staff are still expected to assist with some of the cleaning tasks. Having someone on staff seems to be the best solution for now.
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Class 3 library, 5800 square foot building. We contract it out. Cleaning twice a week (he doesn't do everything, but he does most things) for $45 per cleaning. He set this rate back in 2015 and hasn't raised it yet, so we're super lucky to have him, in my opinion. He handles all his cleaning materials, we just make sure to keep TP and paper towels stocked.
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We contract with an outside company. It costs us about $700 a month and the company is responsible for a very specific list of tasks; daily, weekly, monthly, and seasonally.
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It works okay for us. The one downside I see is they are not around during the day to handle spontaneous messes. So our staff has to be trained to safely deal with vomit, blood, urine, etc.
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We are a small class III. We have an independent contractor do our cleaning.
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I am not sure what her rate of pay is-she submits her hours directly to the bookkeeper and it is direct deposited. I do know that she typically cleans for 3 hours each week with extra time in the spring to wash windows.
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We have someone on staff, but if she ever quits, I think I would contract it out.
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<span style="font-family: 'book antiqua', palatino; font-size: 12pt;">Amber L Hughey, MLIS</span>
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<span style="font-family: 'book antiqua', palatino; font-size: 12pt;">Director</span>
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<span style="font-family: 'book antiqua', palatino; font-size: 12pt;">Bridgeport Public Library zv041</span>
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<span style="font-family: 'book antiqua', palatino; font-size: 12pt;">3399 Williamson</span>
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<span style="font-family: 'book antiqua', palatino; font-size: 12pt;">Saginaw MI 48601</span>
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<span style="font-family: 'book antiqua', palatino; font-size: 12pt;">989-777-6030 ext 4</span>
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