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<p class="MsoNormal" style="text-indent:.5in"><b>Position Available: Executive Assistant<o:p></o:p></b></p>
<p class="MsoNormal"><b>
<o:p></o:p></b></p>
<p class="MsoNormal" style="text-indent:.5in"><b>Salary Range: $41,755 - $66,728
<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin-left:3.0in;text-indent:-2.5in"><b>Full Time Position: Forty (40) hours per week<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:3.0in;text-indent:-2.5in"><b> Twelve Mile Location</b><b><o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin-left:3.0in;text-indent:-2.5in"><b>Fringe Benefits: Paid vacation, personal business days and sick time. Employer provided health and life insurance, and 401(a).
<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin-left:.5in"><b>Please respond with a cover letter, resume and application. Application is available at
</b><a href="http://history.farmlib.org/pdfs/Employment_Application_3_2018.pdf"><span style="text-decoration:none">http://history.farmlib.org/pdfs/Employment_Application_3_2018.pdf</span></a><b> </b><b>to:
<o:p></o:p></b></p>
<p class="MsoNormal"><b>
<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:.5in"><b>Diane Serresseque, Executive Assistant<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:.5in"><b>Farmington Community Library<o:p></o:p></b></p>
<p class="MsoNormal"><b> 32737 West Twelve Mile Road<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:.5in"><b>Farmington Hills, MI 48334<o:p></o:p></b></p>
<p class="MsoNormal"><b>
<a href="mailto:Diane.Serresseque@FarmLib.org">Diane.Serresseque@FarmLib.org</a><o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal" style="text-indent:.5in"><b>Deadline for Applications: Wednesday, March 25, 2020, by 5:00 p.m. <o:p></o:p></b></p>
<p class="MsoNormal"><b> <o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:3.0in;text-indent:-2.5in"><b>Interviews will be conducted as applications are received.
<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:2.5in;text-indent:.5in"><b><o:p> </o:p></b></p>
<p class="MsoBodyText" align="left" style="text-align:left"><b><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Job Summary:<o:p></o:p></span></u></b></p>
<p class="MsoBodyText" align="left" style="text-align:left"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Under the supervision of the Director, the Executive Assistant is a highly responsible administrative position. The Executive Assistant
has primary responsibilities as the recording secretary for the Library Board, assistant to the Director and general procurement officer for the Library. With line responsibility to the Office Assistants, the Executive Assistant supervises the workflow emanating
in and out of the Administrative Office, and coordinates Human Resource tasks, as needed.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="text-align:left"><b><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoBodyText" align="left" style="text-align:left"><b><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Essential Duties/Responsibilities May Include:<o:p></o:p></span></u></b></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Serves as Recording Secretary to the Library Board: prepares minutes of meeting, assembles packet for distribution prior to the meetings, handles board correspondence,
sets up meeting room requirements, posts according to Open Meetings Act and communicates regularly with Board members.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Oversees Administrative Office work flow, including: statistics, gift & memorial receipts, publications, and any additional reports requested by the Director.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Coordinates routine tasks, such as copying, mail sorting/distribution and special bulk mailings.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Oversees all Library purchasing: release and control of purchase orders; supply inventory records; reconciliation of need, supply and budget for office, operating
and maintenance expense line items.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Contacts vendors for purchase information or contract fulfillment.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Assures that all Library equipment is in good working order.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Maintains fixed assets inventory using FASGov Accounting software, prepares auditors reports.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Maintains personnel records of all current regular full-time and part-time staff.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Creates and maintains Library files and records, overseeing a Records Retention Program and schedule, in cooperation with the Director.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Composes and prepares routine correspondence for the Director.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Assists the Director with any special projects or assignments.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Prepares annual report of the Administrative Office.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Makes all conference, hotel and flight reservations.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Responsible for maintaining OSHA records and reporting accidents/incidents to insurance company.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Maintains Symmetry Security records and issues key fobs for staff security.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="margin-left:.25in;text-align:left;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Retains all applications and posts for employment opportunities.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="text-align:left"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u>Minimum Qualifications:</u></b><b><u><span style="font-size:12.0pt"><o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Knowledge normally obtained through completion of high school, plus sufficient additional training, experience or independent study in the secretarial or business area to assure functioning at a high level of proficiency.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to work independently.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to accommodate various duties involving different and unrelated processes and methods.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to make decisions based upon the analysis of the subject, phase or issues and to select the best alternative.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Demonstration of good mathematical skills with accuracy and reliability.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to understand and correctly interpret Library policies and procedures, with special focus on personnel policies and fringe benefit administration.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Highly developed verbal and written communication skills.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to establish and maintain effective working relationships with other staff, supervisors, the Library Board, city government officials, vendors and the general public. Must demonstrate tact and diplomacy.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ability to maintain the confidentiality of Library records.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Advanced computer literacy for word processing, spreadsheets, and publishing software programs.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoBodyText" align="left" style="text-align:left"><b><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Physical Activity Requirements:<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3">The ability to lift, push, and or pull up to 20 lbs., and to push carts weighing up to 200 lbs.<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo3">The ability to sit, stand and walk for long periods<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo3">The ability to bend, reach, crouch or stoop<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo3">Sufficient vision, speech and hearing, which will permit employee to successfully perform functions of this position.<o:p></o:p></li></ul>
<p class="MsoBodyText" align="left" style="text-align:left"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoBodyText" align="left" style="text-align:left"><b><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Equipment Commonly Associated with this Job:<o:p></o:p></span></u></b></p>
<p class="MsoBodyText" align="left" style="text-align:left"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Computer equipment plus peripherals, telephone reception system, microform reader printers, postage meter and scales, copiers and other
office machinery, among others.<o:p></o:p></span></p>
<p class="MsoBodyText" align="left" style="text-align:left"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i>Diane Serresseque<o:p></o:p></i></p>
<p class="MsoNormal"><i>Executive Assistant<o:p></o:p></i></p>
<p class="MsoNormal"><i>Farmington Community Library<o:p></o:p></i></p>
<p class="MsoNormal"><i>32737 West Twelve Mile Road<o:p></o:p></i></p>
<p class="MsoNormal"><i>Farmington Hills, MI 48334<o:p></o:p></i></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><i>(248) 848-4303<o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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