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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">City of East Lansing<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">East Lansing Public Library<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Executive Assistant to the Library Director<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Job Posting<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="Default"><b><span style="font-size:10.0pt">AVAILABLE POSITION: </span></b><span style="font-size:10.0pt">Executive Assistant to the Library Director</span><span style="font-size:10.0pt">
<o:p></o:p></span></p>
<p class="Default"><b><span style="font-size:10.0pt">PAY RATE: </span></b><span style="font-size:10.0pt">$43,912.44/Annually
<o:p></o:p></span></p>
<p class="Default"><b><span style="font-size:10.0pt">HOURS PER WEEK: 40</span></b><span style="font-size:10.0pt"> hours per week; salaried-exempt; at-will position; includes nights and weekends
<o:p></o:p></span></p>
<p class="Default"><b><span style="font-size:10.0pt">Reports to:</span></b><span style="font-size:10.0pt"> Library Director</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">FLSA Status:
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Exempt<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The East Lansing Public Library (ELPL) is looking for someone who is dynamic, innovative, customer-service oriented, flexible and detail-oriented to be our Executive Assistant
to the Library Director. This position requires a flexible schedule and someone with office management skills, a keen sense of administrative assistance experience, as well as someone who is adept at budgeting; accounting; event planning; collaborating; facilities/maintenance
supervision; and customer service.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The East Lansing community is a great community to work in, and to collaborate with as it sits at the front door of Michigan State University and just east of the Michigan capitol.
The library is a municipal library; however, it receives no funding from the City of East Lansing. ELPL is supported primarily by two one-mill levies. It serves a diverse community of nearly 50,000 residents. There is a large retiree population and university
student population. ELPL is a single-building library system with a budget of $2 million annually; 30 staff members, mostly part-time; a Maker Studio; and vibrant programming. The library received the 2017 State Librarian’s Excellence Award for providing superior
customer service. For more information about the library, visit </span><a href="http://www.elpl.org"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">www.elpl.org</span></a><o:p></o:p></p>
<p class="MsoNormal"><span class="MsoHyperlink"><o:p><span style="text-decoration:none"> </span></o:p></span></p>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Purpose:</span></u><o:p></o:p></b></p>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Forty hours per week; full-time, exempt status opportunity for an energetic, visionary and team-oriented Executive Assistant to
the Library Director with experience in office management and library services; strong customer service commitment and collaboration. The Executive Assistant to the Library Director provides professional/technical administrative support to the daily operations
of the Library requiring the use of judgment and discretion; proactive customer service for all ages; represents the library in the community; works as a liaison with area organizations; performs responsibilities related to the Library’s activities and services
including finance, budget administration, and purchasing processes; responds to members of the general public or internal customers regarding inquiries and assisting with accessing services and information; and provides highly responsible administrative assistance
to the Library Director and executive management. <o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Required Qualifications:<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="text-align:justify;mso-list:l1 level1 lfo1;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Bachelor’s degree with major course work in public administration, business administration, or related fields.
<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Three years of increasingly responsible experience in municipal administration, business management, or related field; public library experience
<b>preferred</b>. Prior knowledge of budget preparation and accounts payable experience required.
<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Excellent customer service skills.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Extensive knowledge of computers and software applications.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Knowledge of an online library automation system.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Knowledge of services, activities and programs of the Library, and ability to coordinate, plan, market, set-up and conduct.
<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thorough knowledge of event planning.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Excellent knowledge and ability of record keeping.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Excellent communication written and oral--English usage, spelling, grammar and punctuation.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Knowledge of departmental procedures, policies, and rules.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thorough knowledge of accounting, budgeting and bookkeeping skills.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Knowledge of modern office procedures, methods, and computer equipment.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Ability to write business letters and prepare reports.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l4 level1 lfo2;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thorough knowledge of principles and practices of budget preparation.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Interpret and apply departmental policies and procedures.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Perform specific departmental functions that apply to assigned area of responsibility.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Prepare clear and concise administrative and financial reports.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Communicate clearly and concisely, both orally and in writing.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Establish and maintain effective working relationships with internal and external customers.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Follow all safety rules and regulations of the Library.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Identify and respond to issues, concerns, and needs.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Analyze problems, identify alternative solutions, project consequences of proposed actions.<o:p></o:p></span></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Maintain effective audio-visual discrimination and perception needed for:<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="text-align:justify;mso-list:l2 level2 lfo3;text-autospace:none">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">making observations<o:p></o:p></span></i></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level2 lfo3;text-autospace:none">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">reading and writing<o:p></o:p></span></i></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level2 lfo3;text-autospace:none">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">operating assigned equipment<o:p></o:p></span></i></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level2 lfo3;text-autospace:none">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">communicating with others.<o:p></o:p></span></i></li></ul>
<li class="MsoNormal" style="text-align:justify;mso-list:l2 level1 lfo3;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Maintain mental capacity which permits:<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="text-align:justify;mso-list:l2 level2 lfo3;text-autospace:none">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">making sound decisions and using good judgment<o:p></o:p></span></i></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level2 lfo3;text-autospace:none">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">demonstrating intellectual capabilities<o:p></o:p></span></i></li><li class="MsoNormal" style="text-align:justify;mso-list:l2 level2 lfo3;text-autospace:none">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">communicating clearly.<o:p></o:p></span></i></li></ul>
</ul>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">License or Certification<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="text-align:justify;text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Possession of a valid Michigan driver's license is required.<u><o:p></o:p></u></span></b></p>
<p class="Default"><b><span style="font-size:10.0pt"><o:p> </o:p></span></b></p>
<p class="Default"><b><span style="font-size:10.0pt">PHYSICAL DEMANDS <o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="Default" style="mso-list:l0 level1 lfo4"><span style="font-size:10.0pt">Ability to sit and use computer for extended periods and operate standard office equipment
<o:p></o:p></span></li><li class="Default" style="mso-list:l0 level1 lfo4"><span style="font-size:10.0pt">Ability to lift and move up to fifty (50) pounds
<o:p></o:p></span></li><li class="Default" style="mso-list:l0 level1 lfo4"><span style="font-size:10.0pt">Ability to push book trucks with up to 150 pounds of materials on them
<o:p></o:p></span></li><li class="Default" style="mso-list:l0 level1 lfo4"><span style="font-size:10.0pt">Ability to perform repeated reaching, bending and squatting
<o:p></o:p></span></li><li class="Default" style="mso-list:l0 level1 lfo4"><span style="font-size:10.0pt">Travel by automobile is required frequently
<o:p></o:p></span></li></ol>
<p class="Default"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="Default"><b><span style="font-size:10.0pt">WORKING CONDITIONS <o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="Default" style="mso-list:l3 level1 lfo5"><span style="font-size:10.0pt">Majority of work performed in library environment and East Lansing community
<o:p></o:p></span></li><li class="Default" style="mso-list:l3 level1 lfo5"><span style="font-size:10.0pt">Requires availability for extended hours as needed
<o:p></o:p></span></li><li class="Default" style="mso-list:l3 level1 lfo5"><span style="font-size:10.0pt">Requires evenings and weekends
<o:p></o:p></span></li><li class="Default" style="mso-list:l3 level1 lfo5"><span style="font-size:10.0pt">Requires participation and attendance at events and training
<o:p></o:p></span></li></ol>
<p class="Default" style="margin-left:.5in"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="Default"><i><span style="font-size:10.0pt">This position description is not intended to be a complete list of all responsibilities, skills or working conditions associated with position, and is subject to review and change at any time in accordance
with the needs of The East Lansing Public Library. Reasonable accommodations may be made to enable someone with a qualifying disability to perform the essential functions of the position.
<o:p></o:p></span></i></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">APPLY:
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">East Lansing Public Library
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Attention: Kristin Shelley, Director
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">950 Abbot Road
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">East Lansing, MI 48823
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">kshelley@cityofeastlansing.com<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify;line-height:106%"><b><span style="font-size:10.0pt;line-height:106%;font-family:"Arial",sans-serif">Please fill out
<span style="color:#0070C0">application</span>; Include resume and cover letter<span style="color:black">
</span><o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">DEADLINE: October 3, 2019</span></b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> at 5:00 PM</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="Default"><i><span style="font-size:10.0pt"><o:p> </o:p></span></i></p>
<p class="Default"><b><span style="font-size:10.0pt">EAST LANSING IS AN EQUAL OPPORTUNITY EMPLOYER. THIS POSITION REQUIRES A BACKGROUND CHECK.
</span></b><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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